System Upgrade 10/2/2008

A major upgrade was put in place this morning for the majority of PeaShooter users. Most of you know the upgrade as the new "Class Hide/Delete" feature. We're very excited about the new feature, but several additional new updates have been included in this update that have been planned for some time.

1. Class Hide/Delete Prior to this fix, the only way to keep a class from being displayed was to remove all scheduled sessions (current and historic) for a class and then delete the class itself. This was an awkward and time consuming process. The new system allows the complete deletion of a class and it's entire schedule history with one click. As an alternative, a class may be hidden while keeping the past schedule history in the system. This is an advantage for seasonal classes what can be hidden from visitor view, but re-instated when the class again becomes available.
2. Robust User Validation It is now impossible to add a blank user name, blank email address or blank password. Further, changes to passwords require that the password be confirmed. These checks will make the system more secure and make user management easier.
3. Robust Class Name Validation It is no longer possible to enter a class without a name or create a class with a name that already exists. This fix should remove the problem of class-PDF overwriting, and orphaned or inaccessible classes without names.

PeaShooter User Access Levels

UPDATE 11-24-10 The levels of log in have been renamed for some Associations. They are now Basic, Content Managed, and Admin. Also, the ability to manipulate classes has been moved to the new admin level for these Associations.
Most PeaShooter users are already familiar with the 3-Levels of user access. Today, those accounts with 2-Levels have been upgraded to the 3-Level system. The 3-Level system introduces a new, intermediate level of administration. This new level allows greater access than basic users, but not the full control of "Super Administrators". The chart below gives a breakdown of the user types and what they have permission to do.

PeaShooter Access Levels
Feature	Basic	Admin	Super
Manage Account:
Update their own name, email address and password	X	X	X
Access Help pages	X	X	X
Schedule:
Delete a ClassTime	X	X	X
Schedule new ClassTimes (Pending Approval)	X	X	O
Edit ClassTimes (Pending Approval)	X	X	O
Add/Update/Suspend Program Schedule Contacts	X	X	X
Schedule new ClassTimes (Live)			X
Edit ClassTimes (Live)			X
Approve Pending ClassTimes			X
Add a new Class		X	X
Edit Class names and descriptions		X	X
Delete a Class (and entire schedule history)		X	X
Hide a Class (invisible to visitors, stays in Peashooter for reference)		X	X
Upload an information PDF for a Class		X	X
Content Manager (ConMan):
Update content on Department Pages		X	X
Update content on Branch/Center Pages		X	X
Childcare Manager:
Add new Childcare locations		X	X
Edit location address and assign services		X	X
Upload registration PDFs		X	X
User Manager:
Add/Edit/Suspend other Peashooter Users			X
Lists:
Entire Program Schedule list			X
Complete list of Classes			X
List of ClassTimes scheduled by a specific user			X

Naming Classes Pertaining to PDFs Uploaded

UPDATE 11-24-10 The system has been updated to allow two classes with the same name, just not in the same category.
Every PDF that gets uploaded through PeaShooter gets renamed automatically by the system. The new name comes from where the PDF is uploaded. For example, if you upload a PDF to the Gym Schedule for a particular branch, whatever you name the PDF gets changed to Branch_Name_YMCA_Gym_Schedule.pdf. The same is true for PDF Registration Forms on the program schedule pages, and this is where problems can happen. If you have two classes with the same name, even if they are in different categories, and you upload a registration PDF to both, you will get the exact same PDF for both. This is because the system automatically renames your PDFs and will overwrite the first one you load with the second one. The solution is to have unique class names, even if it's just adding a letter or number after the class name. Please see System Upgrade 10/02/2008

Cleaning up your Library

Making the Best of your Server Space If you upload a lot of pictures and logos to use on your site, it would be a good idea to go in and clean out your library about once a month. Files like schedule PDFs don't need to be deleted because they are automatically renamed and replaced with new PDFs being uploaded through PeaShooter. An example of what to clean out would be anything that you would load to the branch/center News pages or the Department Pages: PDFs, jpegs, or gifs, once they become outdated. To clean out your library, simply go to any ConMan page, click on the Insert/Edit Link button that looks like an Earth with a chain link, and then click on the Browse Server button. You are now connected to your library. In your library you can see the names of all your files, the file size, date it was uploaded, and three options for each file, Delete, Rename and Move/Copy. Rename and Move/Copy you probably won't ever use. For all options, you want to make absolutely certain that there is nothing in ConMan currently linked to the file. Find the file you want and click Delete.