CSTwo Tips and Tricks

eTOPS - For Full Member and Program Member fees, when there aren’t any, users can put anything in those fields (ie, Free or NA). When a specific date isnt available for a class, or the class lasts all year, check the Continual Sessions check box. Alternatively, put 1/1/09-12/31/09. Registration date has to be a date, or for the Program Members there is a box, that when checked, makes it say Full Members Only. Ages - if the first box is left blank, the system automatically makes it say 'Up To' If the second box is left blank, the system automatically makes it say 'And Up' If both boxes are left blank, the system automatically makes it say 'All Ages' 3 letters or numbers can be put in the box. (EX. 8th) Not every field in the Program Schedule has to be filled in. You cannot have two classes in the same category with the same name. You must either rearrange the naming sequence or add a letter or number to the name. Classes that don’t have a schedule, type a contact name in the class description and then post the phone number and email contact on the schedule. Fill in other columns with generic info (Continual Sessions, Times Varies, possible days of the week, corporate office location, fee can be TBD or left blank) Make the emails for the Contacts for the Program Schedule generic. Ex. BranchNameSports@ymca.org, BranchNameFitness@ymca.org, etc. An eTOPS contact that is no longer with the YMCA should NOT be deleted from the program schedule contact list because they are part of the history of the class schedule. Instead, edit them and make then the new contact name or suspend them. ConMan – In order to change the color of a Style, you have to remember to pick your color BEFORE the Style. To do this, first select your text, choose your color, THEN choose your style. If you decide to not use that color, you have to select your text, use the Remove Format button, and then choose a new color. Also note that styles will not override each other. You must turn off one before you can use another. General - The library is available to store PDF forms to send to parents for Child Care registration etc. Files added to the library to link to from ConMan pages should have first three letters of branch name to differentiate them. Or different folders for each branch can be made in the library. There is a 1 MB limit on JPEGs and PDFs that are uploaded to ConMan pages and linked to from classes and Child Care. To help spam proof any emails added to ConMan pages, do NOT type the email address in the ConMan section. Instead have something generic like 'Email Us' and then type //at// instead of @ in the email field in the link box. This ONLY applies to the ConMan section. Everywhere else in the site the system is set up to automatically shield your email address.